Public Web Site
The centralized design of Virtual Gun Shop means that new weapons appear on your public website
as soon as you've entered them into the system. There is no duplicated effort entering the gun
into a record system, then an inventory system, then a website. It all happens with one entry!
Photos Made Simple
Adding photos is easy from a tablet or smart phone. Simply log in to the management interface, browse
to the weapon you want to photograph, and click a button. Your device's camera will automatically
launch. Take the picture, approve it, and it will be uploaded automatically.
Work with your current web designer or with one of ours to create a unique web presence for your
business. A custom public front-end will help customers recognize your brand and set you apart from
your competition. Or, if custom work isn't in your budget, select one of our numerous default
Use your public-facing web pages to tell customers anything you like - hours of operation, years in
business, policies, available services, location. You can publish as much or as little as you like.
In-stock inventory listed on Gunbroker is still shown on your public facing website, but all pricing
information is replaced with a link promoting the auction!
The management interface is the heart and soul of Virtual Gun Shop. All of the advanced features that
make VGS the premier gun shop automation tool reside here.
Among the biggest benefits of Virtual Gun Shop is its centralization of data management. Firearm and customer
data is stored in the database and recalled when needed. Instead of inputting a weapon three times into three
systems—bound book, web site, inventory management—Virtual Gun Shop allows you to input it once.
That data is then accessed as needed for ATF audits, public web site visits (public info only - never serial
numbers or cost figures!), and point-of-sale.
Virtual Gun Shop can instantly generate paperwork such as 4473, Multiple Dispositions of handguns,
Form 3, Form 4, NFA Certification of Compliance, bi-weekly PICS reports (Pennsylvania FFLs only), and
post office PS-1508 firearm shipment declaration forms. These forms are generated using the data
already stored in the system from when the firearm was acquired and from customer data collected as
part of the sale process. Simply print the generated form and have the customer do his part. Your part
is already done except for a signature and a date from the employee or responsible person! There will
never be a discrepancy between your paperwork and your bound book!
All management interfaces must be accessed through an SSL-encrypted connection. Use of the site is monitored
and recorded. Every user is assigned a unique password-protected username to ensure accountability of all actions
taken while logged in.
The database backend automatically tracks each and every change made to the firearms records. The listing you
view when looking at your current records is neat and tidy and up-to-date while still preserving historical edits,
allowing you to dig into the history of a particular record to see when and why it changed.
Computerized records make it simple and fast to find records. One shop mentioned an instance when the ATF
called to trace some firearms. After the agent listed the information she needed, she began to leave her
callback information so that the licensee could call back after conducting the search. Instead, the licensee
said "No need, I'll get this info right now." The ATF agent was shocked that the licensee had such fast
access to her complicated query.
Backups and Printouts
Electronic backups are performed every 24 hours. Data is transmitted encrypted to a facility several hundred miles
away from the main server, providing both data backup and disaster recovery. A printout is processed and shipped
to your shop semi-annually. And, of course, you have the option to download an electronic backup as often as
Create invoices for each transaction. Add and remove items, apply discounts, and create special orders. Also
supports recording purchases of used firearms from customers and optionally applying the value toward other
Order items on request. Virtual Gun Shop helps organize and track special orders. See what's been requested,
what's been ordered, what's arrived, and what's picked up. Never forget a special order again!
Scan drivers licenses with a single swipe and all relevant customer information is automatically available
for the ATF records and the generated paperwork. Scanning the same customer ID again brings
up the same customer record, allowing you to build a customer profile over time.
Invoices can indicate who to disposition a weapon to, in case the buyer is not the recipient. Perfect for
out-of-state purchases that ship to an FFL or for gifts where the recipient comes in to pick up the weapon.
Instant Finance Info
See cost and price info on the display to instantly assess the profitability of a sale. This private shop
data is suppressed on invoice printouts.
Post any of your weapons for sale to Gunbroker in seconds! All descriptive data and photos already
published to your customer-facing website will be instantly posted to Gunbroker with a few clicks.
Also supports premium features including auction thumbnails and view counters. The posting interface
includes a helpful tool to determine the break-even cost of the weapon itself plus any associated
Gunbroker fees. Never lose money on an auction again!
Finance and Business Management
Automatically calculate total income, taxable income, and amounts due for each sales tax
Instantly look up past purchase and sale prices for a particular make and model of firearm,
whether used or new.